Guide to Importing User Input Data into Google Sheets in XpressBot

Connect & Import User Input Data to Google Sheets Using XpressBot #

You can easily collect user input data from any channel and send it directly to your Google Sheet using XpressBot integration tools .

Works with: WhatsApp, Facebook, Instagram, Telegram, Website Chat

Why Should You Save User Data in Google Sheets? #

Saving user data to Google Sheets gives you powerful benefits:

• Collect data in real-time without manual work
• Centralize all user responses in one place
• Automate lead generation, CRM updates, and sales tracking
• Analyze and edit data on the go with Google Sheets
• Easily integrate with Zapier, CRMs, Reporting Tools
• Speeds up tasks like surveys, appointment bookings, and more

Step 1: Build a User Input Flow in XpressBot #

To begin collecting data, create a user input flow.

1. Navigate to: Bot Manager → Flow Builder
2. Click on “Create New Flow”
3. Use Input Flow Elements like:
   • Ask for Name → Save to Custom Field Name
   • Ask for Email → Save to Custom Field Email
   • Ask for Phone → Save to Custom Field Phone

Tip: Make sure every user reply is stored in a Custom Field. These fields will be mapped to your Google Sheet columns.

Step 2: Connect Google Sheet to Your Input Flow #

Once you’ve added your input questions (like Name, Email, Phone), it’s time to send the collected data to your Google Sheet.

Here’s how to do it in XpressBot:

1. Drag and drop the User Input Flow element into your flow canvas
2. Double-click on the element to open its configuration panel
3. In the settings, configure the following:
   • Select Google Sheet: Choose the connected Google Sheet where the data should be saved
   • Map Fields: Link each Custom Field (like Name, Email) to its corresponding column in the sheet

Smart Tips for Better Workflow #

• Use clear labels in your Google Sheet (Name, Email, Phone, etc.)
• Add quick replies and buttons for faster data capture
• Set conditions to push data only when all inputs are complete
• Regularly back up your sheet for safety
• Use Zapier or Google App Script to trigger other workflows from new entries

Step 3: Test and Activate Your Input Flow #

Before you go live, it’s important to test your flow and make sure everything works smoothly.

Follow these steps:

1. Send a test message to yourself using the connected channel (e.g., WhatsApp, Facebook, etc.)
2. Complete the user input flow by entering sample data (Name, Email, etc.)
3. Open your connected Google Sheet
4. You should see a new row automatically added with the test data you just submitted

You’re All Set! Google Sheet Connected Successfully #

If everything looks good our user input flow is now fully connected to Google Sheets! Data will now be captured automatically from users and stored in real time.

Final Checklist Before Publishing #

Make sure the following are all set:

Google Sheet is connected in the flow settings
Input questions are linked to the correct Custom Fields
Field mappings in the “Google Sheet Data Submit” element are accurate
You’ve tested the flow to confirm the data is being submitted properly

If everything checks out, you’re ready to publish your bot!

Benefits of Sending User Input to Google Sheets #

Centralized Data
Keep all lead and user data in one easy-to-access location. Real-Time Updates
New user data appears in your sheet instantly — no delays!

Seamless Integrations
Easily sync with CRMs, email platforms, or Zapier for automated workflows.

Automatic Record-Keeping
Every submission is logged without manual effort.

No Manual Entry Needed
Forget spreadsheets and copying data — it’s all automated!

Conclusion #

Using XpressBot’s Google Sheet integration, you can effortlessly collect and store user input data from conversations in real time, with zero manual work.

By setting up input flows, connecting your Google Sheet, and mapping your fields properly, you’ll create a powerful automation system that works across platforms like WhatsApp, Facebook, Instagram, Telegram, and Website Chat.

This setup helps you:

• Centralize data collection
• Automate lead management
• Simplify workflows
• Make smarter decisions, faster

Your input flow is now ready to go live making data collection smooth, efficient, and fully automated inside XpressBot!